Ledger configuration

Ledger configuration tells Zhmara X which accounts to post to for the standard parts of every transaction. It is set up for you with the standard chart of accounts; change it only if you want different accounts, for example a sub-account you created.

Go to Settings › Ledger Configuration.

The settings are split into tabs: Cash and bank, Customers and suppliers, Sales and stock, Equity and payroll and Fixed Assets. Click a tab at the top, or use Back and Next, to move between them. Each setting shows what it is used for next to its account.

Choose an account for each and click Save. Save keeps the accounts on every tab at once, so you can change several tabs and save once. Reset to default puts back the standard accounts on every tab.

Cash and bank

Setting	Used by
Cash Ledger	The default cash account (POS cash, cash checks). This account and every account under it are your cash accounts: the Cash Book, the cash/bank choice on income and outcome vouchers and the Negative Cash rule all use it
Bank Ledger	The default bank account, and the main bank account every online (QR) payment goes into; it must be an active IQD bank account for online payments (Online payments)
Exchange Gain or Loss Ledger	The exchange difference when a receipt or payment uses another rate than its invoice or bill, currency exchanges between bank accounts, and bank revaluation. It is an expense account, so a gain shows as a credit; it is closed into retained earnings at year end. Default: Exchange Gain or Loss
Bank Fees Ledger	The account a Bank Charges transaction and a bank fee start with on a bank transaction; you can still pick another. Default: Bank Fees and Charges
Interest Income Ledger	The account an Interest bank transaction starts with; you can still pick another. Default: Interest Income

Customers and suppliers

Setting	Used by
AR Ledger (Accounts Receivable)	Sales invoices, credit notes, receipts, customer opening balances
AP Ledger (Accounts Payable)	Purchase bills, debit notes, payments made, expenses on credit, asset bills and payments, supplier opening balances
Discount Allowed Ledger	Discounts you give on sales
Discount Received Ledger	Discounts you get on purchases

Sales and stock

Setting	Used by
Sales Revenue Ledger	Sales lines of items without their own sales account
COGS Ledger (Cost of Goods Sold)	The cost of goods sold, for items without their own account
Tax Payable Ledger	Tax on sales and purchases
Inventory Adjustments Ledger	Stock adjustments and stock count differences
Finished Goods Ledger	Finished goods

Equity and payroll

Setting	Used by
OBE Ledger (Opening Balance Equity)	Opening balances of accounts, customers, suppliers and bank accounts
OBA Ledger (Opening Balance Adjustment)	Opening stock
Retained Earnings Ledger	Year-end closing
Salaries Ledger	Payroll vouchers
Employee Advance Ledger	Advance salary paid to monthly employees (Advance Payment); the monthly salary voucher takes it back. Default: Employee Advance

Fixed Assets

Setting	Used by
Depreciation Expense Ledger	Debited by every depreciation run. Default: Depreciation Expense
Accumulated Depreciation Ledger	Credited by every depreciation run. Default: Accumulated depreciation