Opening stock and stock adjustments
A stock adjustment changes stock without a purchase or a sale: to enter opening stock, to add stock you found, or to remove stock that was damaged, expired, lost or used. Each line has a reason, and the value is posted to your accounts.
Go to Products / Services › Stock Adjustment and click Add.
Adjustment types
| Type | Use it for | Posts |
|---|---|---|
| Opening Stock | Stock on hand when you start using Zhmara X | Dr Inventory / Cr Opening Balance Adjustment |
| Addition | Stock found, count differences, other increases | Dr Inventory / Cr Inventory Adjustments |
| Subtraction | Damaged, expired, lost, theft, internal use, count differences | Dr Inventory Adjustments / Cr Inventory, at average cost |
The Inventory Adjustments account is set in Ledger configuration. It is kept apart from cost of goods sold so your gross margin stays clean.
Creating an adjustment
- Choose the Adjustment Type, the Warehouse, the Date, the Project and an optional Reference No. The project starts as the company's default project; the value of the adjustment is posted to the project you choose.
- Add items with Select product (choose the variant and batch when the item has them).
- For each line, enter the Qty, choose the Reason, and for additions the Rate (cost per unit):
- Addition reasons: Count Difference, Found, Other.
- Subtraction reasons: Damaged, Expired, Lost, Theft, Internal Use, Count Difference, Other.
- Opening Stock lines need a cost; the reason is set to Opening.
- Add a Description if you like, and Save as Draft (no stock moves and nothing is posted) or Save and Post (needs the approve permission). A draft is posted later with Post on its page; the stock rules are checked then. See Draft and approved documents.
Rules:
- Every line needs a quantity above zero.
- A subtraction can't remove more than the warehouse holds.
- An addition needs a cost if the item has no average cost yet. Users without View Cost don't see costs; their additions come in at the current average cost.
Opening stock when adjustments are off
If Show Stock Adjustment is turned off in Preferences, the menu shows Opening Stock instead and the page only accepts opening stock. That way you can still enter your starting stock without allowing other adjustments.
Editing and deleting
Adjustments can be edited and deleted (with permission) unless a later stock movement or a closed period prevents it. Adjustments created by a stock count can't be changed: "This adjustment was posted by stock count ... and cannot be changed or deleted."
Adjustments use the Adjustment permission.